Thank you for chairing a session at the Institute of Australian Geographers Conference 2019
Below are some tips to assist you with the chairing process. Most importantly, please ensure you start and finish all presentations on time and keep to the order in the program.
Please note: a “Session” is the full time slot between one break and the next (ie all inclusive, consecutive presentations that run from the end of morning tea until lunch).
ACKNOWLEDGMENT OF COUNTRY
“I/we acknowledge the Mouheneenner people as the Traditional Owners of this land and waters. I/we recognise present day Tasmanian Aboriginal people as the continuing Custodians of this land and waters and pay respect to their Elders past and present, and their emerging leaders.”
Background Cultural Information
This year’s Institute of Australia Geographers conference is being held on clan country of the Mouheneenner people. The Mouheneenner people were one of at least four clans that made up what is known as the Southeast nation. The Southeast nation land and waters extended north beyond the outer suburbs of Hobart to New Norfolk, inland from the western side of the River Derwent, and south to midway along the southern coast of Tasmania, and included Bruny Island in the southeast. The Wrest Point Convention Centre is bounded by the River Derwent and lies underneath a majestic spirit mountain that was once known to many clans by different names, but is currently known in the reconstructed palawa kani language as Kunanyi/Mt Wellington. Across on the east side of the River Derwent, the land belonged to the Moomairremener clan of the Oyster Bay nation, whose Country occupied most of Tasmania’s east coast. Sadly though, through dispossession, displacement, exile and the genocide that occurred during the Colonial War, many of the voices of our First Peoples who were here are now silent.
Tasmania was known by people of the Southeast nation language as Lutruwita, and Trouwunna in the language of the Northeast nation people. Tasmania’s Aboriginal people identify themselves in a number of ways. State-wide they may use or refer themselves as either Palawa or Pakana, or use their tradition clan name.
BEFORE THE SESSION
- Review the abstracts for your session which are available via the online program.
- Use the biography notes located at the front of the room to introduce the speakers. Ask the speaker how much of his bio he/she wishes for you to use. Sometimes a paragraph is sufficient.
- The abstracts are also available on the conference website.
- Please go to your session room 15 minutes prior to the start time to meet the presenters and to familiarise yourself with the room.
- There will be a space reserved for the session chair in the front row of each room with time cards (5 minutes, 2 minutes, 1 minute), and a bell for signalling the end of each presentation. Please use the lectern microphone to introduce the presenters and at the end of the presentation for questions. Thank each speaker at the end of their presentation.
- Each presentation runs for 15 minutes, plus 5 minutes for Q&A and changeover. Audience members wishing to move in or out should do so quietly towards the end of question time.
- Advise the presenters that you will be signalling the time and ringing the bell when they have to stop.
- Presenters have been asked to load their slides to a dropbox folder prior to the session. If a presenter arrives with a USB to load slides, or with their own laptop, please direct them to the front of the room, where there will be a laptop setup that they can plug into. There will be UTAS Volunteers floating between session rooms throughout the day to assist presenters and trouble shoot issues if they arise.
- You will be advised of any housekeeping items or program updates by the registration staff or committee. Please announce these at the beginning of the session.
DURING THE SESSION
- Begin the session on time, announce any housekeeping and ask that all electronic devices are to be turned to silent.
- Please use your phone to keep to time. If you don’t have one, your phone is more accurate than having individual clocks.
- Introduce each presentation with the title, the presenter, the presenter’s affiliations and biography overview. Presenters will be asked to sit in the front row of the room so they can move to the lectern quickly at the end of the previous presentation.
- If a presentation is withdrawn or a presenter does not arrive DO NOT bring the next presentation forward, use the time for questions/discussion. Delegates will be planning to come to the session based on the published session times. You will be given further instructions by the Conference Organisers, if an alternative presentation can be arranged in time.
- Ensure each session starts and finishes on time. The length of each presentation is listed in the program.
- At the end of each presentation be prepared to ask a question yourself, if time allows and no questions are forthcoming from the audience.
- DO NOT ask any questions if the presenter has used all their allocated time.
- Use any remaining time for questions and discussion.
- At the conclusion of the session, thank the presenters
If you have any queries, please direct these to the registration desk during the conference or email email@example.com prior to the conference.